SALES LEDGER
hiredesk incorporates its own sales ledger to fully cater for the particular requirements of the hire industry.
This module provides for the entry of invoices and credit notes that are not directly generated by either hire/sales contracts or service job sheets in addition to automated invoice runs.
Invoices & credit notes can be printed in batches, and pre-sorted by customer if required.
Credit notes can be auto-generated as mirror images of invoices to avoid retyping.
Previously generated invoices and credit notes can be reviewed on screen and copies printed. Receipts can be analysed and reports are available showing the method of payment and which invoices have been paid.
Full account history is catered for with a "drill down" facility enabling the immediate display of invoices, contracts and, in the case of receipts, shows how this money has been allocated.
Statements can be generated, together with all the standard accounting reports; such as aged debtors and day books.
PURCHASE LEDGER
The hiredesk purchase ledger mirrors the sales ledger in many of its functions, with the facility to enter invoices and credit notes received from suppliers. At the point of entry, these documents can be automatically checked against a relevant purchase order.
Full account history is catered for with a "drill down" facility enabling the immediate display of nominal analysis, and in the case of payments, shows how this money has been allocated.
Remittance advices can be printed at any time.
Purchase statements can be generated, together with all the standard accounting reports; such as aged debtors and day books.
For invoices that are paid by direct debit the posting of payments can be automatically generated and posted to the appropriate account automatically.
CASH BOOK
The cash book receives postings from the purchase and sales ledgers automatically.
Multiple cash book accounts can be set up to track physical bank accounts, and notional accounts such as for credit cards and petty cash. Funds can be easily transferred between accounts.
Regular fixed payments or receipts can be set up to be posted to the appropriate cash book account automatically on the designated date. Postings can be set up to occur weekly, fortnightly, four weekly, monthly, quarterly, half-yearly or annually.
Full cash book reconciliation facilities and analysis reports are available.
NOMINAL LEDGER
This module contains all the essential functions found in a computerised nominal ledger.
Accounting periods are user definable in terms of duration and number; periods can be amalgamated and redefined as many times as required until a period is marked as closed.
Multiple account layout schemes can be defined using the simple interface.
VAT returns give full drill down back to the original transactions.
Journals are very flexible allowing the saving of recurring entries and auto reversal.
Profit and loss reporting can be across multiple or single periods using any of the defined schemes. Balance sheets are similarly available for any single period, range of periods or year to date.
Audit trail review allows selection of source ledger as well as the total data.
